Tender & Proposal Coordinator II

The Tender & Proposal Coordinator serves as a pivotal contributor in the preparation and delivery of high-quality tenders, proposals, bids, and related documents (“proposals”). This role encompasses coordinating resources, managing schedules, and ensuring that all submissions align with corporate branding, marketing standards, and best practices. The coordinator actively engages with Proposal Managers, Subject Matter Experts, and internal stakeholders to compile, format, review, and produce professional documentation, while independently managing smaller proposals and renewals.Success in this position requires exceptional organisational skills, attention to detail, and the ability to work collaboratively across teams and time zones—including supporting projects in the Australia/New Zealand (ANZ) region, as well as in North America, Latin America, and potentially the UK. Strong written and verbal communication skills are essential, alongside the ability to interpret complex project requirements and evaluation criteria. Furthermore, the Tender & Proposal Coordinator must demonstrate a high degree of cultural awareness and sensitivity, especially in relation to indigenous communities and public sector engagement. This ensures that submission content not only meets compliance standards but also reflects respect, inclusivity, and an understanding of diverse client needs. 

• Work with Proposal Managers, Subject Matter Experts, and other internal stakeholders to coordinate, develop, organise, and complete professional, high-quality proposals from initiation through to production and delivery of the final product.
• Review project opportunity documents to evaluate requirements, contractual terms and conditions, and evaluation criteria for bid submission compliance.
• Compile marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design.
• Coordinate the flow of information to ensure internal and external deadlines are met and appropriate reviews are completed.
• Complete document formatting, editing, printing, distribution, and overall document reviews.
• Develop strong internal relationships to foster responses to requests in a timely manner, while maintaining high-quality work consistent with corporate marketing, brand messaging and writing standards.
• Work independently to prepare proposals for small deals (typically up to $50,000 annual contract value) and renewals in coordination with the internal stakeholders and contributors such as Solution Consultants, Sales, Renewals, and Contracts Team. Work with Proposal Managers on larger, more complex deals.
• Implement quality control measures to ensure requirements and corporate standards are met.

• Advanced skills in Microsoft Word and experience with large and complex document formatting techniques.
• Proficient with Microsoft Excel, Adobe Acrobat, Microsoft SharePoint, PowerPoint, and Salesforce or other sales CRM tools.
• Familiarity with tender portals/supplier portals such as VendorPanel and TenderLink.
• Familiarity with Proposal Automation tools such as Loopio is preferred.
• Strong business writing, editing, and communication skills.
• Excellent attention to detail and a high regard for accuracy and quality.
• Understanding of basic financial and legal terms and functions, along with experience working with budgets and schedules.
• Demonstrated cultural awareness and sensitivity, particularly in relation to indigenous communities and public sector engagement.
• Strong interpersonal, organisational, and time management skills with the ability to work successfully in a fast-paced environment with changing workload demands.
• Strong stakeholder engagement and collaboration skills, with the ability to navigate diverse teams and priorities.
• Comfortable working autonomously and remotely.

At Granicus, we offer a comprehensive and flexible benefits package designed to support your well-being, growth, and work-life balance.

Here’s what you can expect as a Australia-based team member:

Flexibility & Balance

• Paid Time Off– Take the time you need to rest, recharge, and live your life.
  
• Company-Wide Wellbeing Days – Paid days off to unplug and focus on your mental health.
  
• Work From Home Reimbursement – Support a productive home office environment.

Health & Wellness

• Salary Continuation Insurance
  
• On-Demand Mental Health Support – Access to Headspace and other wellness tools.
  
• Fitness Reimbursement & Cycle Program – Stay active, your way.

Family

• Paid Parental Leave - For both birthing and non-birthing parents.

Growth & Recognition

• Online Learning Platforms – Fuel your professional development.
  
• Competitive Salary & Bonuses – Your contributions are valued and rewarded.